Key takeaways
- A CMMS supports TPM by scheduling planned work, capturing operator-found abnormalities and recording losses.
- Evaluate by pillar with a demo test for each, not by feature count.
- MaintWiz covers every pillar on one equipment list, so the demo test for each pillar runs in one system.
- A CMMS that runs every pillar gives leadership, training and 5S the records they need: owners, dates, scores and follow-up.
What a CMMS must run
What must a CMMS run for Total Productive Maintenance?
What a CMMS must run for TPM
Three groups of routines, with the JIPM pillar each serves
Operator side: Jishu Hozen
- CIL checks and efuda tags
- Abnormality tags with owner and date
- Step status per asset
Maintenance side: Keikaku Hozen
- PM schedules and work orders
- Compliance and backlog reports
- Asset hierarchy and criticality
Improvement: Kobetsu Kaizen, Hinshitsu Hozen
- Kaizen sheets and the OEE module
- Quality and safety records
- Training records and audits
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Book a demoA CMMS for TPM holds planned maintenance and history, and also the operator, audit, training and quality records of the other pillars on one equipment list. MaintWiz is an AI CMMS built for TPM, with a module for each pillar: a tag raised by an operator converts to a work order after manual review, and OEE, quality, training and safety records sit on the same equipment list. JIPM, the Japan Institute of Plant Maintenance, groups the TPM pillars into four core, two necessary and two optional, so a CMMS for TPM covers all eight.
Test each pillar in a demo: see operator tags, planned work, OEE and audits on one MaintWiz equipment list. Book a demo.
Downloads
CMMS for TPM: requirements scorecard and three-year cost planner
ExcelTPM software RFP template and vendor scorecard (42 weighted requirements)Weight 42 requirements, score up to five vendors, run a proof of concept on your own equipment list and read a ranked
- Sheets
- Dashboard, Inputs, Scorecard, Pilot scoring, Questions, Proof of concept, Read me
- A4
- Version
- v1.1, 4 November 2026
ExcelTPM software cost planner (three-year)Compare the three-year cost of TPM software on your users, plants and services
- Sheets
- Dashboard, Inputs, Costs, Results, Read me
- A4
- Version
- v1.2, 4 November 2026
PDFDigital TPM guide: what a digital TPM system must do (white paper)What a CMMS must hold for each TPM pillar, and how MaintWiz rolls it out in 6 to 8 weeks
- Pages
- 3
- A4
- Created
- 5 November 2026
PDF8 pillars of TPM (one-page PDF with Japanese terms)The eight pillars on one page with Japanese names, zero goal, lead KPI and where each sits in MaintWiz
- Pages
- 1
- A4
- Created
- 5 November 2026
What TPM asks
What does TPM ask of a CMMS?
| Pillar or area | What the CMMS should support | Test to run in a demo |
|---|---|---|
| Autonomous maintenance | Operator checklists, abnormality tags with owners and closure tracking, step status per asset | Raise a tag on a phone; see how many taps; follow it to closure |
| Planned maintenance | Asset hierarchy and criticality, task plans, schedules, work orders, history, compliance and backlog reports | Generate next month's schedule and report on-time completion |
| Focused improvement | Loss records, project list, results | Link a project to a loss and show before and after |
| Quality maintenance | Defect and rejection records, root-cause analysis, complaints | Trace a rejection to an equipment condition |
| Education and training | Training plans, records, competency | Show who is trained on what |
| Safety, health, environment | Near-miss, observation and incident capture; permits | Close a near-miss action with an owner and date |
| Early equipment management | Maintenance-prevention records for new equipment, with lessons carried over from earlier equipment | Record a design lesson against one equipment and find it again for the next one |
| Office TPM | Abnormality entry and tag records for office areas, with owners and dates | Raise an office abnormality and close it with an owner and date |
| OEE | Production, stops with reasons, counts, roll-up from equipment to line and plant | Reproduce a worked OEE on your numbers; check the roll-up |
| Audits (5S, step audits) | Scored checklists, actions, trends | Run an audit, assign an action, see the trend |
| System | Mobile use, roles, data export, integration, fields you can change yourself | Export your data; change a field or tag colour without services |
In manufacturing, a CMMS (computerised maintenance management system) holds the asset register, work orders, schedules, spare parts and maintenance history. For TPM it also has to hold what operators find and what the plant loses, which is why the criteria below are grouped by pillar (Figure 1: the three groups of routines a CMMS for TPM runs).
TPM CMMS features: a longer checklist
| Area | Look for |
|---|---|
| Assets | Hierarchy, criticality ranking, linked documents, QR or tag identification |
| Work | Work orders from schedules and from tags; priorities; approvals; mobile completion |
| Operator routines | Checklists with photos and limits; abnormality tags with owner and due date; step status |
| Losses and OEE | Production, stops with reasons, counts, ideal rates, roll-up to line and plant |
| Planned maintenance | Schedules by time and usage, compliance and backlog reports |
| Quality and safety | Defect and rejection records, near misses, observations |
| Training | Plans, sessions, records, competency |
| Reporting | Dashboards by pillar, exports, scheduled reports |
| Administration | Roles, menus and fields you can change, audit trail, data export |
| Integration | ERP, stores, MES and SCADA where they exist |
By role
What does each role need from a TPM CMMS?
| Role | What they need the CMMS to do |
|---|---|
| Operator | Show today's checklist, accept a tag in a few taps, show what happened to it |
| Maintenance technician | Give clear work orders with history, parts and instructions on a mobile device |
| Planner | Schedule by time and usage, balance workload, show backlog and compliance |
| Production supervisor | Show open tags, stops and OEE for the shift |
| Quality and safety | Link defects and near misses to equipment and actions |
| Plant head | Show a summary by pillar and the trend without a manual report |
| Administrator | Change fields, roles and reports without vendor help, and export all data |
MaintWiz gives each role its own view: operators see their area's open tags, planners see schedules and backlog, and the plant head sees a summary by pillar.
What are the benefits of a CMMS for a TPM plant?
- One record of equipment, work, parts and history, instead of separate spreadsheets.
- Scheduled work is generated and tracked, so overdue planned maintenance is visible.
- Operator findings (tags) become owned, dated work rather than verbal requests.
- Loss and downtime data sit beside maintenance history, which helps rank what to fix.
- Audit trails and exports support internal reviews and customer audits.
CMMS, EAM, TPM
CMMS with a TPM page, a CMMS with all eight pillars and an EAM
| CMMS with a TPM page | CMMS with all eight pillars (MaintWiz) | EAM | |
|---|---|---|---|
| Main purpose | Run maintenance work and records | Run maintenance work and the TPM routines and loss records of all eight pillars | Manage assets across their life cycle |
| Typical scope | Work orders, PM, parts, history | Work orders, PM, parts, history, plus tags, checklists, audits, OEE and training on one equipment list | CMMS plus finance, procurement, planning |
| TPM depth | Runs the pillars it has pages for | Runs each pillar beside the work orders, with a dashboard for each | Asset life cycle, finance and procurement |
What does 'integrated OEE and maintenance' mean?
In MaintWiz, OEE and work orders share one equipment list and one reason list: a tag converts to a work order after review, IoT signals raise work orders automatically, a work order's downtime reaches the loss record, and the roll-up adds times rather than averaging percentages. See it on your own line in a demo.
Needs covered
Which TPM needs does MaintWiz cover?
- Planned work and a few operator forms: PM schedules with time, condition and event triggers and the abnormality register on one equipment list.
- Every TPM routine: all eight pillars plus 5S, OEE, Kaizen and one point lessons, each with a dashboard.
- Checklists and tags first: start the pilot area on the Jishu Hozen module and the abnormality register; a tag converts to a work order after review.
- Stops captured automatically: IoT, MES, SCADA, PLC and DCS sources feed the OEE module, and IoT signals raise work orders automatically.
- Assets held in SAP: MaintWiz reads the equipment from SAP PM and exchanges work orders and materials with SAP PM and MM through web services.
MaintWiz mapping
How does MaintWiz map to the criteria?
Each area below runs as a MaintWiz module on one equipment list. Book a demo to see them on your plant's own records.
| Area | MaintWiz module | More |
|---|---|---|
| Autonomous maintenance and abnormalities | Jishu Hozen: abnormality register, autonomous maintenance, JH reports and dashboard | Abnormality management |
| Planned maintenance | Planned maintenance: scheduling, management and monitoring, PM reports | Preventive maintenance |
| Focused improvement | KK pillar: losses, production log entry, KK report; Kaizen idea sheet, poka-yoke sheet | Kaizen software |
| Quality | QM: quality defects entry, rejection RCA, QD matrix, complaint register, dashboard | Quality defect management |
| Training | E&T: training plan, sessions, schedule, master, dashboard | Competency management |
| Safety | SHE: incident reporting, BBSO, near-miss observations, dashboard | Near miss and BBSO |
| Early equipment management | MP sheet entry and reports | EEM software |
| Office TPM | Office TPM view: abnormality entry and a dashboard of red and white tag records for office areas | Office TPM |
| 5S | 5S audit, reports and dashboard | 5S audit software |
| OEE | OEE dashboard at equipment, line and plant | OEE software |
How do I score and price a TPM CMMS?
Weight the criteria by pillar, run a pilot on one area and compare three-year cost.
How do TPM and a CMMS fit together?
TPM is a management approach, and a CMMS is the tool that makes it easy to run: with software every TPM routine has an owner, a due date and follow-up in the daily records. MaintWiz gives every routine an owner, a due date and follow-up, connects to SAP PM and MM through web services (SAP integration) and is quoted to the modules and users you need.
System checks
How MaintWiz answers the system checks
Operators capture records on mobile devices. A tag can be converted to a work order after manual review, operators see their own area's open items with overdue alerts, and data can be exported to XLS and PDF.
- Deployment: public software as a service; on-premises deployment is available on request. Records can be written in any script (Unicode); menus and labels are in English.
- Integration: SAP through the PM and MM modules using web services; IoT, MES, SCADA, PLC and DCS sources; enterprise single sign-on. Each is in use in live enterprise implementations.
- Roll-out: the entire TPM can be rolled out in 6 to 8 weeks, with guided project management from the MaintWiz implementation team.
- Data load: Excel templates, and intuitive screens that teams adopt quickly.
- Pricing: quoted on request and tailored to the modules and users you need.
Book a demo on your own records, or see TPM software pricing.
FAQ
Frequently asked questions
Can a CMMS support TPM?
Yes. A CMMS can schedule planned work, capture abnormalities from operators, record losses and OEE, and keep audit and training records. MaintWiz is an AI CMMS built for TPM.
What features should a TPM CMMS have?
By pillar: operator checklists and tags, planned maintenance scheduling and compliance, loss and OEE capture with line and plant roll-up, quality and safety records, audits and training records, plus mobile use, data export and fields you can change yourself.
Can the CMMS capture OEE?
Yes. In MaintWiz, OEE is a module on the same equipment list as work orders, with loss stratification, a downtime report and line and plant roll-up by planned time.
Can I export my data and integrate MaintWiz?
Yes. Data exports to XLS and PDF. MaintWiz integrates with SAP PM and MM through web services, connects IoT, MES, SCADA, PLC and DCS sources and supports enterprise single sign-on, each in live enterprise use.
What does a CMMS do for Total Productive Maintenance?
A CMMS gives each TPM routine an owner, a due date and a record: operator tags, planned work, audits, training and losses. MaintWiz is an AI CMMS built for TPM, with a module for each pillar on one equipment list.
Does MaintWiz integrate with SAP PM?
Yes, through the PM and MM modules using web services. The integration is in use in live enterprise implementations. Equipment lists and work orders are agreed with your SAP team before the connection is built, and a pilot can start on the MaintWiz equipment list.
What is the best CMMS for TPM?
The best CMMS for TPM, and so the best TPM software, runs all eight pillars on one equipment list, so tags, planned work, losses, audits and training close in one place. MaintWiz is an AI CMMS built for TPM, with a module and a dashboard for each pillar.
Sources
Sources
- JIPM, About TPM https://www.jipmglobal.com/about/tpm/
- JIPM, About TPM (pillars) https://jipmglobal.com/tpm/about_us_en