Key takeaways
- MaintWiz goes live in 4 to 6 weeks, guided by customer success managers.
- Your facilities, equipment, spare parts, schedules and checklists load from Excel templates.
- Preventive maintenance can be time-based, condition-based or event-based.
- QR codes on assets and the Android app let technicians raise work orders and meter readings in one click.
A MaintWiz CMMS roll-out takes 4 to 6 weeks and follows eight steps: set up your site and users, build the asset register, generate work orders, schedule preventive maintenance, assign CLITA service orders, set up meter readings, put QR codes and the mobile app in technicians’ hands, and switch on analytics. Customer success managers guide the work and your data loads from Excel templates.
How Does MaintWiz CMMS Work?
MaintWiz Computerized Maintenance Management System (CMMS) connects people, machines and processes through work orders, automation and analytics. With its simple, easy to use intuitive user interface, powerful features, one-click maintenance via mobile app, and management dashboards, MaintWiz increases the efficiency of operations and maintenance and facilitates evidence-based management decisions.
Setting up assets in MaintWiz and generating work orders is straightforward. MaintWiz provides Excel templates for easy uploads of everything – facilities, equipment, instrument, spare parts, preventive maintenance schedules, checklists, meter readings, etc. to ensure the data can be built quickly and efficiently and effortlessly.
How Long Does a MaintWiz CMMS Roll-Out Take?
Ensuring a proper asset register creation can have long-term benefits. It’s the little details that make the long-lasting impact. Setting up a CMMS does not have to be a complex, multi-month project. MaintWiz rolls out your CMMS in eight steps, and go-live takes 4 to 6 weeks with guided onboarding from our customer success managers.
The exact length depends on the size of your asset register and the number of sites. A typical plan runs like this:
| Weeks | Steps | Outcome |
|---|---|---|
| 1 to 2 | Steps 1 to 3: site and users, asset register, work orders | Assets loaded and breakdown work orders raised in the system |
| 3 to 4 | Steps 4 to 6: preventive maintenance schedules, CLITA service orders, meters | Planned work generated automatically and readings captured |
| 5 to 6 | Steps 7 and 8: mobile app and QR codes, analytics | Technicians working on mobile and dashboards in use |
Each phase builds on the data loaded in the one before.
Step 1: Set Up Your Site and Users
MaintWiz is cloud-based, so there is no server or hardware to buy. Your customer success manager creates a dedicated site for your organization in the first week.
The site is created with the necessary security infrastructure in place. You add users and grant access (all, single function, or graded) through role-based entitlements.
Step 2: How Do You Build Your Asset Register?
Building asset hierarchy and adding equipment details are the foundation for a strong CMMS. MaintWiz provides you with ready to use Excel templates to copy over the asset data and build the tree view. MaintWiz supports a flexible hierarchy, and you can add any number of nested levels to mimic your multi-site setup. Configurable features like shift schedules, holiday calendar, drop down values for categorizations, etc. can mirror your organization needs. You can brand your site and reports with your company logo. Plus, the visual views and powerful searches ensure that your hierarchy is set up the right way, yet easily searchable.
Step 3: How Do You Generate Work Orders?
Generating a breakdown work order to resolve a failure is that easy. You can make a significant impact on the entire work order lifecycle. MaintWiz gives you access to the whole of equipment information and failure history right at the point of work. This helps get positive engagement from the maintenance team which translates into increased productivity and reduced downtime.
Step 4: How Do You Set Up Preventive Maintenance Schedules?
A well-developed maintenance strategy needs to have preventive maintenance programs. MaintWiz supports Time-based, Condition-based, and Event-based preventive maintenance programs. You can set up the preventive maintenance program by uploading the schedule and checklists via Excel sheets and be done with it. The system will automatically decipher what the last Sunday of every alternate month is and generate the schedule
Step 5: How Do You Assign CLITA Service Orders?
Cleaning-Lubrication-Inspection-re-Tightening-Adjustment (CLITA) activities are part of every maintenance set up. You can translate the current schedule via Service Order set up. Service orders are flexible to meet any maintenance work that doesn’t require machine stoppage. Thus, they can take care of all your daily patrolling activities and weekly cleaning schedules.
Step 6: Set Up Meter Readings
Metrics are essential in every step, and you may want to compute and report equipment health, performance or production via different metrics. MaintWiz allows you to set up separate meters at either individual asset level or facility level to capture their performance. You can set up regular meters to capture machine run hours or production output, condition meters to capture control range parameters or Hybrid meters to calculate arithmetic expressions like steam consumption per ton.
Step 7: Put the Mobile App and QR Codes to Work
Get the MaintWiz Android app on your mobile or tablet and access the information anywhere, anytime. MaintWiz automatically generates a Quick Response (QR) code for all your assets which enables one-click maintenance. You can scan the QR code on your smartphone or tablet and create a work order, service order, or meter reading with a single click.
Step 8: Switch On Action-Oriented Analytics
MaintWiz provides analytics for you at every single step. From simple meter reading to complex MTTR calculations, you will find visuals accompanying every data grid. MaintWiz analytics help you compare a piece of equipment against set benchmarks and standards, against itself over time (trends), and against its class of equipment. MaintWiz provides over 100 ready-to-use reports with stunning interactive visuals. You can institute goal-based maintenance and monitor your equipment via dashboards.
MaintWiz can also generate automated reports such as last week breakdown reports or spares requirement for forthcoming preventive maintenance schedule. This helps your valuable resources get freed from mechanical tasks.
What Makes a CMMS Roll-Out Succeed?
The long-term success of the CMMS program is dependent on the quality of the CMMS setup and usage. CMMS that is easy to set up, easy to use, and easy to scale will lead to a reliable maintenance system. Selection of the right CMMS can establish positive engagement with all stakeholders and institutionalize Goal Based Maintenance.
FAQs
How long does it take to roll out MaintWiz CMMS?
Go-live takes 4 to 6 weeks, depending on the size of your asset register and the number of sites. Customer success managers guide the onboarding from site setup to analytics.
What data do I need to start?
Your facilities, equipment, instruments, spare parts, preventive maintenance schedules, checklists and meter readings. MaintWiz provides Excel templates for each, so the data uploads quickly and in a consistent format.
What types of preventive maintenance does MaintWiz support?
Time-based, condition-based and event-based preventive maintenance programs. You upload schedules and checklists through Excel, and the system generates the schedule, including rules such as the last Sunday of every alternate month.
Can technicians use MaintWiz on the shop floor?
Yes. The Android app works on a phone or tablet, and MaintWiz generates a QR code for every asset. Scanning it lets a technician create a work order, service order or meter reading in one click.
What reports come with MaintWiz?
Over 100 ready-to-use reports with interactive visuals, from meter readings to MTTR. You can compare equipment against benchmarks, against its own trend, and against its equipment class.
